The Inbound Hound Ltd – Privacy & Data

Protection Policies

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Privacy Policy
At The Inbound Hound Ltd, we take your privacy seriously. This Privacy Policy explains how we
collect, use, and protect personal data in compliance with the UK GDPR and the Data Protection
Act 2018.

 

Who We Are
The Inbound Hound Ltd
Email: info@theinboundhound.co.uk
Website: www.theinboundhound.co.uk

 

Data We Collect
We may collect and process the following types of personal information:
- Name, email address, phone number, and business details provided via website contact forms.
- Information submitted through Meta and Google Ads lead forms.
- Data managed within our CRM systems for legitimate business purposes.

 

How We Use Your Data
We process personal data to:
- Respond to enquiries and provide marketing services.
- Send updates, offers, or newsletters (only with consent).
- Manage client relationships and deliver contracted services.
- Comply with legal or financial obligations.

Lawful Basis for Processing
Our lawful bases for processing data include consent, performance of a contract, and legitimate
interests in providing marketing services.

Data Sharing
We may share data with trusted subcontractors or service providers who assist us in delivering our
services (e.g., CRM systems, hosting providers). All partners are GDPR-compliant and bound by
confidentiality agreements.

Data Retention
We retain data only as long as necessary for business or legal purposes. Leads and inactive
contacts are typically deleted after 24 months unless required longer by law.

Your Rights
You have the right to access, correct, or request deletion of your personal data. You can also object
to processing or withdraw consent at any time by contacting info@theinboundhound.co.uk.

Security
We use secure, password-protected systems and encrypted cloud storage to protect your data.
Access is limited to authorised staff and subcontractors.
ICO Registration
The Inbound Hound Ltd is registered with the Information Commissioner’s Office (ICO). For more
information, visit www.ico.org.uk.

Updates
We may update this Privacy Policy from time to time. Please review this page periodically for the latest version.

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Data Protection Policy
This policy outlines how The Inbound Hound Ltd ensures compliance with the UK General Data
Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Purpose
To ensure all personal data handled by the company is processed lawfully, transparently, and securely.

Scope
Applies to all employees, subcontractors, and anyone who handles personal data on behalf of The
Inbound Hound Ltd.
Key Principles
We adhere to the following GDPR principles:
1. Lawfulness, fairness, and transparency
2. Purpose limitation
3. Data minimisation
4. Accuracy
5. Storage limitation
6. Integrity and confidentiality

Data Security
- All devices and CRMs are password-protected and secured with two-factor authentication.
- Data is stored on encrypted cloud servers.
- Paper records (if any) are stored securely and disposed of appropriately.

Data Access & Sharing
Only authorised personnel may access or process personal data. Subcontractors must sign
confidentiality agreements and follow GDPR standards.

Data Retention
Client and lead data is retained for no longer than 24 months after last contact, unless legally
required otherwise.

Data Breach Procedure
Any suspected data breach must be reported immediately to the Managing Director. Where legally
required, the ICO and affected individuals will be notified within 72 hours.

Your Rights
Individuals can request access, correction, or deletion of their data by emailing
info@theinboundhound.co.uk.

Training & Compliance
All employees and subcontractors are briefed on GDPR responsibilities and this policy forms part of
their onboarding process.

Review
This policy is reviewed annually or after any significant change to data handling practices.

© The Inbound Hound Ltd